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09/11/2015
EDA initiative for Modelling and Simulation EU SME platform
On behalf of EDA Project Officer Systems of Systems, Space, Modelling&Simulation and Experimentation:
-----------------------------------------
Dear European partner,
 
In order to support defence-related SMEs  working in M&S niche areas, EDA is about to create a “Modelling and Simulation EU SME platform”, presented in the attachment. 
 
The main services that EDA can provide to this type of “solutions developer club” are:
  1. Access to procurement – to support  SMEs producing M&S (innovative) items to obtain better market awareness and improve access to relevant information on business opportunities in a systematic and structured way.
  2. Access to supply chain - to guide SMEs in finding their clients in the M&S sector and accessing defence supply chains, particularly those where the Primes or OEMs is are based in a different country.
  3. Support to innovation – to provide guidance and tips on how SMEs can identify R&T opportunities and potential partners for cooperative R&T projects in M&S domain.
Access to best practices and technological exchanges could also be provided through specific ES3M Captech workshops, EDSTAR group and any ad-hoc database.
EDA will support interested SMEs in being part of the Platform Arrangement by implementing and managing related tools such as:
a) Single EDA point of contact for answering practical questions to participating SMEs.
b) Thematic workshops (“From best practices to standard”) with VTC/Lync connection in the ES3M Captech framework .
c) EU Defence standardization EDSTAR / EG25 workshops (identification of the standards used in EU Member States, identification of best practices and future needs, collecting the work of national groups).
d) Market Opportunities on regular basis (if possible monthly) - Prime expressing  to European SME’s its future needs.
e) Ad-hoc workspaces on new EDA ECP: e.g. CapTech/ES3M, EDSTAR/EG25, SME PoCs Network/M&S.
 
Could you send us by 16th  November 2015, informally, your comments, remarks and suggestions, about this initiative and its ad-hoc registration form ?
If your size and area of work fit with this platform arrangement, would you be interested to participate to it?
 
Best regards
Jean MARCHAL
Jean.MARCHAL@eda.europa.eu

----------------------
Registration
to the
“EDA Modelling & Simulation SMEs Platform”
 Hereinafter referred to as Platform Arrangement
 between
 ………………………….…………
 (SME name)
 
Hereinafter referred to as the participating SME
 and
 the European Defence Agency,
 
concerning
 
the exchange of technical and market information,
the standardization work and the preparation of joint projects,
on Modelling and Simulation area

 
1       Introduction
 
1.1       The Treaty on European Union tasks the European Defence Agency (“the Agency” or “EDA”), inter alia, to contribute to identifying and promoting harmonisation of operational needs and the adoption of effective, compatible procurement methods, support Defence technology research and contribute to identifying and, if necessary, implementing any useful measure for strengthening the industrial and technological base of the Defence sector (Article 45 paragraph 1 TEU).
 
1.2       Council Decision 2011/411/CFSP of 12 July 2011 defining the statute, seat and operational rules of the European Defence Agency, and repealing Joint Action 2004/551/CFSP (hereinafter referred to as “the Council Decision”) tasks the Agency in its Article 5 paragraph 3 to promote and enhance European cooperation, in particular, to promote cost-effective and efficient procurement by identifying and disseminating best practices. Moreover, it contains clear rules on how to launch cooperative ad-hoc projects or programmes of groups of Member States and on how to entrust the Agency with the management of such projects or programmes (Article 17 and Chapter IV).
 
1.3       SMEs face barriers in promoting their innovative solutions to Government authorities and large companies. Moreover, due to the limited scale of most of military projects and programs, the sourcing strategies often orientate to single global suppliers and integrate a lot of non EU product despite the fact that equivalent products could also been delivered by EU SMEs. Following the adoption of the SME Action Plan in March 2013 and the revised “Guidelines for facilitating SMEs’ access to the Defence market” in May 2015, EDA is actively working to identify and develop pragmatic tools for Defence-related SMEs. The SME platform in the Modeling & Simulation area can help their access to the related market.
 
2       Objective
 
2.1       The aim of this Platform Arrangement is to support defence-related SMEs to more easily access the M&S defence market and supply chain, to work on standardization and share some good practices/open source products more quickly in EU Defence environment.
 
3       Participation
 
3.1       This Platform Arrangement is open to EU SMEs’ developing R&T products or process, or having industrial facility in EDA participating Member States.
 
3.2      The participation is free of charge.
 
 
4       Role of the EDA
 
4.1       The Agency will act as group moderator, logistic support and meeting organizer. EDA will manage relationship of participating SMEs with EU standardization groups and other relevant groups.
 
4.2       The main services that EDA can provide to the M&S SME platform are:
  1. Access to procurement – to support  SME working in the M&S domain to obtain better market awareness and improve access to relevant information on business opportunities in a systematic and structured way.
  2. Access to supply chain - to guide SMEs in finding their clients in the M&S sector and accessing defence supply chains, particularly those where the Primes or OEMs is based in a different country.
  3. Support to innovation – to provide guidance and tips on how SMEs can identify R&T opportunities and potential partners for cooperative R&T projects in M&S domain.
  4. Access to best practices and technological exchanges could also be provided through specific ES3M Captech workshops, EDSTAR group and any ad-hoc database.
4.3.      EDA will support interested SMEs in being part of the Platform Arrangement and implement and develop related tools such as:
a) Single EDA point of contact for answering practical questions to participating SMEs.
b) Thematic workshops (“From best practices to standard”) with VTC/Lync connection in the ES3M Captech framework .
c) EU Defence standardization EDSTAR / EG25 workshops (identification of the standards used in EU Member States, identification of best practices and future needs, collecting the work of national groups).
d) Market Opportunities on regular basis (if possible monthly) - Prime expressing  to European SME’s its future needs.
e) Ad-hoc workspaces on new EDA ECP: e.g. CapTech/ES3M, EDSTAR/EG25, SME PoCs Network/M&S.
4.4.      The services mentioned at art. 4.3 are intended to complement other existing EDA policies and tools directed towards better facilitating SME access to the defence market and ensuring transparency and competition in the defence market.
 
 
5       Platform Arrangement Management
 
5.1       Each participating SME will designate a Point of Contact (PoC) acting as authorised representative to exchange any communication related to the Platform Arrangement.
 
5.2       Each participating SME will inform the Agency on any change of its PoC during the duration of the Platform Arrangement.
 
5.3       EDA will inform the EDA related national PoC for any new SME participation to the platform.
 
5.4       Meetings consisting of the participating SMEs Po C, or other authorised representatives, the Agency’s Project Officer, and additional EDA personnel involved in this Platform will be conducted on a regular basis to enable updates, reporting and exchanges of views. The potential contractors  as well as potential new participating SMEs may be invited.
 
 
6       IPR, Non-Disclosure Agreement
 
6.1       The Platform Arrangement concerns exchanges of information between EDA and the participating SMEs, and between the participating SMEs.  The elements of discussion and the content of the exchange are all subject to a global non-disclosure agreement.
 
6.2       Publications done by the Platform can be restricted to the participating SMEs, but also “open to all” with the agreement of the participating SMEs.
 
6.3       Specific works in the framework of standardization group will follow the attached rules.
 
6.4       Information will be share on the EDA ECP specific areas (ES3M, EDSTAR EG25, SME PoCs Network/M&S, ….).
 
 
7        Financial Provisions
 
            None
 
 
8       Settlement of Disputes
 
8.1       Any dispute arising between the participating SMEs and the Agency over the interpretation or application of this Platform Arrangement will be resolved by consultations and will not be referred to any national or international tribunal or third party for settlement.
 
9       Security of Information
 
9.1       The information under this Platform Arrangement is unclassified.
 
 
10     Coming into Effect, Duration and Accession of new participating SMEs.
 
10.1    The Platform Arrangement will come into effect immediately after signature by the EDA. The Agency will be the last to sign of this Platform Arrangement and a copy of the arrangement signed by both parties will be send back to the SME.
 
10.2    The initial duration of the Platform Arrangement is 4 years and will be renewed automatically for another period of 4 years, unless the participating SME decide otherwise.
 
10.3    The participating SMEs will be informed on each new accepted member within the Platform.
 
10.4    A participating SME can withdraw from its participation in this Platform Arrangement by means of a unilateral declaration sent in writing to the EDA. Its termination will have effect one month after the termination notification. All obligations undertaken by a participating SME before the withdrawal date remain in effect also after the termination date.
 
10.5    The Agency will notify the other participating SMEs to this Platform Arrangement of any changes of membership within seven days.
 
10.6    This Platform Arrangement will be signed in two original copies in English,.
 
----------------------------------
 
 The
 Platform Arrangement
 for
 “EDA Modelling & Simulation SMEs Platform
 is hereby accepted
 
 
For the
 
Signature:                               ________________________________________________
 
Title & Function:                                ________________________________________________

Place:                                     ________________________________________________

 
Date:                                       ________________________________________________                                 
 
 
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